Administrative Assistant resume example

An administrative resume should show who you support, the volume you handle and how you save others time. This example makes each of those concrete.

Use this example Start from scratch

Template: Minimal

What to include

State how many people or which executives you support.
Show the volume of work: calendars, travel bookings, invoices per month.
List office software and any systems you set up or improved.

Why this resume works

Almost every bullet contains a number, so the reader can see the size of the result.
Bullets start with an action verb, not with “responsible for”.
It fits on one page, which is what most recruiters prefer.
Standard headings and real text mean applicant tracking systems read it correctly.

Maria Kowalski

Administrative Assistant

maria.kowalski@example.com | +1 312 555 0167 | Chicago, IL, USA | linkedin.com/in/mariakowalski

Summary

Administrative assistant with 6 years of experience supporting executives at law and finance firms. Manage calendars, travel and records for 5 senior leaders while keeping office costs down.

Experience

Executive Assistant

Mar 2022 – PresentLakeshore Partners LLPChicago, IL

Manage calendars, travel and expenses for 5 partners, handling about 40 meeting requests a week.

Moved paper files for 1,200 clients into a digital system, freeing 15 square metres of office space.

Negotiated new supplier contracts that saved $9,500 a year on supplies and catering.

Organise 10 client events a year, each with 80 to 150 guests.